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Contract Information for IT- Information Technology Services Sourcing Contract

Contract Number:
15-92040-501

Term:
September 1, 2005 - June 30, 2010

Last Revision:
June 18, 2009

NIGP Code:
92040 - Programming Services, Computer

Cooperative Purchasing:
Yes

Mandatory Purchasing:
Yes

Purchasing Card:
No

Manager:
Bill Epp
ADMIN, BUREAU OF PROCUREMENT
101 E Wilson St Fl 6
Madison, WI 

(608) 266-1954
E-mail Address:bill.epp@wisconsin.gov

Quote Price and Delivery FOB:
NONE

Special Terms & Conditions/Specifications:
Yes

Reference:
RFP # 27764-AK

Distribution:
Statewide

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Scope:

Note to Vendors who are not on this contract. We no longer have an application process that allows Vendors to apply to be added to this Contract. If you are interested in becoming a member of a consortium or to becoming a subcontractor to a Prime Vendor on this Contract, please contact the Prime Vendors directly for more information.

Note to Municipalities who would like to use this contract. The list of Prime Vendors is attached for your use. You are not required to work through our VMS system. Please contact the Contract Manager if you have any questions.

This Contract includes a rate card (attached) that provides a maximum hourly rate that we will pay for each of the job titles and levels listed in the Contract (attached).

All Requests for Services from State Agencies and UW Campuses must now be submitted via COMSYS’ VMS web interface. To get set up on the system or for questions relating to submitting Requests for Services please contact:

Sabrina W. Robins, Manager - vWorx - Program Management
Email: SabrinaRobins@comsys.com
Phone: (608) 441-5729

While use of the VMS automates the process of engaging contractors please keep in mind that the Procurement Manual bid policies still apply, i.e., the lowest cost responsible bidder receives the award. Justification for the chosen supplier and the reasons why any vendor/candidate who has a cheaper hourly rate or a not to exceed price was not chosen must still also be provided.

Users should also review the State’s Minority Business Policy (PRO-D-1) as some vendors on this contract are MBEs.

Use of this contract requires that a Cost Benefit Analysis be done for engagements/projects in excess of $25,000 and submitted with the Request for Service (See PRO-I-15). The VMS system will not permit the release of an RFS without the CBA. The VMS does however automatically email the CBA to DOA and the union as required by the process.

A Continued Appropriateness of Contracting form must be completed for contractual service engagements/projects over $25,000 at the time the agency renews the engagement/project for a subsequent term(s).

Agencies must document the stages of the process in the new VMS tool to select contract vendors for each service request that they issue and maintain that documentation in their procurement files. You must provide justification for each and every candidate whose hourly rate is less than the candidate who is chosen.

Agencies cannot use this Contract to obtain IT Services if the cost of the services for an engagement will exceed $1 million to any one vendor during a 12 month period or if the need for the IT Services will exceed a 3 year period.

If the IT Service Skills that are needed are not on this Contract, the Agency must submit a justification to the Contract Manger to waive the use of the Contract and issue a separate RFP or RFB.


Vendors:

See attached documents for vendor list.



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Attachments:
Commodity Codes and Descriptions for IT Services
Contract Document (applies to all prime vendors)
Contract Document(s)
Cross walk from waiver job descriptions to IT Services Sourcing Contract
FORM Abstract to document RFS responses (required)
List of Categories, Titles and Levels (Job Descriptions)
Rate Card Rates 09/01/2005 (maxiumum rates for each level)
Special Terms and Conditions
Updated vendor list 051508
Vendor required MBE reporting form.
Vendor Required Reporting Master Spreadsheet

Revision History

06/18/09Contract has been renewed for 12 months.
05/15/08Update of scope with addition of updated vendor list
05/15/08Contract will be renewed through June 2009 with an extension remaining
05/06/08Clean up of contract
04/15/08Removal of old attachments
04/15/08Removal of old attachments
04/15/08Removal of old attachments
04/15/08Remove old attachments
04/15/08Remove old attachments*
04/15/08Removing old attachments
04/15/08Further updates on scope
04/15/08Removing old attachments
04/15/08Contract scope updated
01/30/08List revised to exclude FEIN and SSN info.*
10/31/07Vendor info updated 10/31/07*
10/17/07List info updated
10/17/07List updated
10/15/07New notice on CBA Posted
10/15/07Please see PRO-I-15 in the Procurement Manual about the new CBA forms and requirements
10/15/07Please see instructions about the new CBA forms that are required and are posted in the general section of vendornet, Procurement Manual PRO-I-15
08/30/07New email address for CBA*
08/30/07Revised form*
08/30/07Revised form *
08/14/07small name change
04/27/07Vendor email list updated 042707*
02/28/07Revised 3821b attached*
02/28/07Revised 3821a attached*
11/14/06Update on Vendor contacts*
11/08/06CBA requirements posted PLEASE READ
10/26/06Updated Prime Vendor list with email changes and removal of a few vendors at their request
10/26/06Update Vendor list and removed some vendors at their request*
09/06/06Updated list of contacts*
09/06/06Change in instructions for coping email address*
09/06/06Contact email updated and Union email added*
06/01/06Revised Prime Vendor List to show Bill Epp as Contract Manager in email list*
05/22/06VMS Fees
05/19/06IMPORTANT NOTICE PLEASE READ - VMS FEES
04/20/06Change in contract manager Bill Epp BUREAU OF PROCUREMENT 101 E. Wilson St., PO Box 7867 Madison, WI 53707-7867 Phone 1-608-266-1954 E-mail Address: bill.epp@wisconsin.gov Fax Number: (608) 267-0600
04/14/06Updated phone numbers and mail address in Prime Vendor List for Chandra Technologies, Inc.*
04/12/06Adding vendor names to sub list*
04/12/06Adding subs to list*
04/05/06Updated contact and email address for bIT360 in Prime Vendor List.*
03/31/06Update email address for Omni Resources in Prime Vendor List.*
03/29/06Clarifed that the $1 million cap applies to an Engagement/Project.
03/29/06Update email address for Omni Resources in Prime Vendor List.*
03/22/06Updated email address for Provident Tech and deleted Doug Zieleniewski from CDI Business - Prime Vendor List.*
03/17/06Provident Technologies purchased Bedrock. Bedrock deleted and Provident added.*
03/16/06Added additional vendors to the subcontractor and consortium list*
03/14/06RFS form, removed automatic fill date on form*
02/15/06Updated the Prime Vendor List.*
02/02/06Updated the Prime Vendor List.*
01/26/06Updated list of subs and consortium members-deletes and adds*
01/19/06Form Request for Services revised (word -desired- removed from document. Words added--vendors may not changed the information in the columns used by the agencies. Also more space added.*
01/19/06Prime Vendor list MBE designation has been corrected. Some vendors had not be idenified as MBE and others listed as MBE are not MBEs--see columns on right side of spreadsheet*
01/19/06Updated Request for Services (RFS) form *
01/17/06Update scope
01/10/06Adding one more name to sub and consortium list*
01/10/06Adding MBE designation to appropriate subs and consortium members*
12/14/05Updated the Prime Vendor List.*
11/30/05Link to correct sub and consortium list*
11/30/05Add member to sub and consortium list*
11/30/05Add members to the listing of subs and consortium members*
11/22/05Updated the Prime Vendor List.*
11/09/05Vendor Required Reporting Spreadsheet revised 11/05*
11/04/05Updated the Prime Vendor List.*
10/18/05Updated the Prime Vendor List.*
10/18/05Updated the MBE reporting form to correct the Fax number.*
10/14/05Updated the Prime Vendor List, and added columns for Lobbying and Debarment forms that have been received.*
10/13/05Updated the scope information
10/06/05Updated the Prime Vendor List.*
10/04/05Update list-removed Deloitte*
09/27/05Corrected formatting on the Vendor Reporting Form.*
09/23/05Updated the Prime Vendor List.*
09/22/05Updated the Prime Vendor List.*
09/21/05Replace contract document to fix spelling error*
09/21/05Remove 2nd worksheet from sub/consort spreadsheet*
09/21/05Updated the Prime Vendor List.*
09/20/05Replace current list with additions and deletions*
09/20/05Updated the Prime Vendor List.*
09/15/05reformated form*
09/15/05Deleted a consortium member
09/15/05Updated the Prime Vendor List.*
09/08/05Updated Prime Vendor List.*
09/08/05Updated Prime Vendor List.
09/06/05Delete and replace with edited document
09/06/05Delete existing to replace with updated list
09/02/05Updated the Prime Vendor List.
09/01/05Updated the Prime Vendor List.*
08/31/05Updated scope.

* Indicates an attached document. Top of Page

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