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Contract Information for IT- Distance Learning Audio and Video Equipment, Installation, Maintenance and Training

Contract Number:
20-84086-131

Term:
September 20, 2007 - October 31, 2016

Last Revision:
November 5, 2013

NIGP Code:
84086 - Video Systems (For Studio Quality Production)

Cooperative Purchasing:
Yes

Mandatory Purchasing:
No

Purchasing Card:
Yes

Manager:
Karl Kearns
ADMINISTRATION, DEPT OF
101 E. Wilson Street 6th Fl
Madison, WI 53703

(608) 266-9796
E-mail Address:karl.kearns@wisconsin.gov

Quote Price and Delivery FOB:
FOB DESTINATION STATEWIDE

Special Terms & Conditions/Specifications:
No

Reference:
27840-LAA

Distribution:
Statewide

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Scope:

Purchsing entities should contact Scott Schwartz for quotations (608-252-2074 or ss5386@att.com).



Purchasing agency must complete and submit a CBA at the time of purchase if the "service" component (e.g., labor) exceeds $50,000.


The State of Wisconsin has two contracts for video equipment, maintenance and training from which eligible customers may purchase. This scope of work for these contracts is provided to help customers decide which contract provides the equipment, maintenance and training that are most appropriate based on the customerís need. If you have questions, please contact the contract administrator for each of the contracts

Scope of Work
Distance Learning Audio and Video Equipment, Installation, Maintenance and Training

Contract Administrator: Connie Bandt
DOA/DET/ Bureau of Business Services
608-264-9414
connie.bandt@wisconsin.gov

Direct ALL technical questions, inquiries and telecommunication policy matters regarding this contract to Connie Bandt.

This contract provides for purchase of audio/video equipment plus optional video room integration services with the network vendor being responsible for provisioning and maintaining the service and the BCN network on which the service rides.

Agencies using unmanaged BCN network bandwidth may elect to use this contract or contract 15-84056-121 -- Polycom & Cisco Video Conference Equipment.

This contract provides guaranteed contracted costs for state, university system and authorized user instructional institutions and other public entities such as K-12 and technical colleges that purchase network services from the BCN for which the vendor is responsible for provisioning and maintaining the service. This audio and video classroom equipment contract should be used by those entities utilizing the Badgernet Converged Network (BCN) to provide video transport.

State agencies requiring two- way interactive video via the Public Switched Digital Network or the public Internet must purchase equipment from the Compressed Video contract # 15-84056-121 for Polycom & Cisco Video Conferencing Equipment, Accessories, Maintenance and Software.

State agencies that have purchased managed WAN or managed WAN HPLL service on the BadgerNet converged network must purchase audio/video equipment with optional integration services from the Distance Learning Audio and Video equipment contract #11-84086-701 because the network vendor is responsible for provisioning and maintaining the service.

If you have questions regarding this contract, contact Connie Bandt.


Vendors:

See attached documents for vendor list.



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Attachments:
Amendment 1, Renewal to September 19, 2011
Amendment 2, Renewal to September 19, 2012
Amendment 4 Extension and Discount Increase 11.5.13
Classroom Examples September 20, 2007
Contract Document(s)
Distance Learning Equipment Product List - 6/15/2011
Maintenace Pricing Schedule September 20, 2007
On-Site Maintenance, Installation and Additional Training Costs September 20, 2007
Response to Vendor Questions March 13, 2007
RFB 27840-LAA Amended March 13, 2007
Wiring Diagram Appendix A to RFB 27840-LAA

Revision History

11/05/13Amendment 4 Extension and Discount Increase 11.5.13 attached.
11/05/13Contract number has been changed from 11-84086-701 to 20-84086-131.
11/05/13Contract extended through October 31, 2016.
11/26/12Extension approved through September 19, 2013.
11/06/12This contract is being extended on a month to month basis until a longer extension is signed by both parties.
10/29/12This contract is being extended on a month to month basis until a longer extension is signed by both parties.
06/15/11The final renewal period through September 19, 2012 is completed.
06/15/11New Distance Learning Equipment Product List effective June 15, 2011. Includes greater Polycom discounts in accordance with Amendment 2.
02/18/11New Distance Learning Equipment Product list effective February 18, 2011.
11/02/10Information added to contact Scott Schwartz for quotations.
11/02/10New Distance Learning Product List effective November 2, 2010.
10/13/10Renewal to September 19, 2011.
02/16/10New Distance Learning Product List effective February 16,2010.
11/11/09Updated Distance Learning Product List effective November 11, 2009.
04/08/09Clarified unmanaged BCN network contract options in scope.
08/29/08Distance Learning Product List effective September 1, 2008, contains changes in Polycom pricing.
04/24/08Union Notification information and CBA requirements added to scope.
01/23/08Scope of contract clarified with explanation for both this contract and 15-84056-701 for Polycom & Tandberg Compressed Video Conferencing Equipment, Accessories, Maintenance and Software.
09/24/07Added IT- to title.

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