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Contract Information for IT- ESRI Geographic Information System Software

Contract Number:
18-92045-701

Term:
May 1, 2004 - March 5, 2015

Last Revision:
August 5, 2014

NIGP Code:
20882 - Scientific, Statistical, Engineering, Mathematical, and Mapping Software (Including Photogrammetry)
20982 - Scientific, Statistical, Engineering, Mathematical, and Mapping Software (Including Photogrammetry)
92045 - Software Maintenance/Support

Cooperative Purchasing:
Yes

Mandatory Purchasing:
No

Purchasing Card:
No

Manager:
Ceotrid Gilbert
ADMINISTRATION, DEPT OF
101 E Wilson
Madison, WI 53703

(608) 267-4506
E-mail Address:Ceotrid.Gilbert@wisconsin.gov

Quote Price and Delivery FOB:
FOB: PREPAID BY VENDOR AND ADDED TO INVOICE

Special Terms & Conditions/Specifications:
No

Reference:
SPG 0006 JD 0375 05/30/2013-- SPC0009 SW0225 5/31/2019

Distribution:
All Agencies and Municipalities

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Scope:

7/1/2013
Professional services can now be purchased off this contract (hourly rates are included in Amendment #3). State Agency users must be aware of the possible need for a Cost-Benefit-Analysis (CBA) for any transaction in excess of $50,000. See State Procurement Manual PRO-I-15 for policies and procedures. These services are very expensive, so try to negotiate lower hourly rates or obtain a fixed price. The services are not intended for purchases that would involve a build-your-own application, but does include some customization of existing GIS software.

05/14/2013
Amendment 3 (attached) to the Master Purchase Agreement (MPA)has been signed to extend the agreement with ESRI to 03/5/2015. Price list is also part of the Amendment.

10/26/2011
Amendment 2 (attached) on the Master Purchase Agreement (MPA) has been signed to extend the agreement with ESRI to 11/2012.

There are some sections of the MPA that changed. All changes are listed on page one and are included in the 2011 Amendment.

Some sections of the MPA did not change. In order to see the MPA language and the terms that did not change, you have to go to the 2008 or the 2010 versions of the Contract (both are attached).

The following sections in the 2011 MPA that did not change can be found in the 2008 MPA document. They are:
1. Master Purchase Agreement signature page,E111M 12/05
3.a. Master License Agreement 2008MLA2644 General License
Terms and Conditions E200M 10/06
5.a. Custom Software, Technical Data, and Assistance
License Addendum, E600M 10/05, Attachment A--Sample
Task Order
7. Redistribution Rights Matrix 1/08
8. Entire Section Deleted by Amendment #1.
9. ESRI Web Site and Service Terms of Use, G-577 6/08
10. Privacy Policy

The following 2 sections of the MLA that did not change can be found in the 2010 version.
11. ESRI's U.S. Maintenance Program Aug. 5, 2010
12. ESRI's Product Life Cycle 6/09

11/17/2010
New Contract has been negotiated. As soon as it is signed, it will be posted and the Contract period will be updated.

For municipalities (counties, cities, etc.) only. If you are willing to allow ESRI to provide the State with your purchase information (for information purposes only) then please so note on your PO to ESRI.

11/12/2008
New contract term, new terms and conditions and new pricing have been added. See attached Master Purchase Agreement ESRI #2008MPA2644. Web Service has also been added.

This contract is for the purchase of Geographical Information Software (GIS) from ESRI and maintenance/support. Following are vendor contacts, commodity codes, the contract and pricing. Any questions regarding the contract should be referred to the contract manager.

This Contract includes terms and conditions and hourly rates for services to simplify any future services negotiations. However, the State has no procurement authority to purchases these professional or consulting services using this Contract.

Agencies may use this Contract for professional or consulting services only after the agency has received the proper procurement authority. If the cost of the services is over $25,000, the following is required. Complete a CBA, conduct the Bargaining Unit notification, issue an RFS on the mandatory IT Services Contract (the VMS), obtain a waiver from the State Bureau of Procurement's IT Services Contract Manager if the RFS process does not produce a viable candidate and conduct one of the following, an RFB, RFP or an RPA to obtain a Governor's waiver.

If the cost of the services is under $25,000, the agency must do the following. Issue an RFS on the mandatory IT Services Contract (the VMS), obtain a waiver from the State Bureau of Procurement's IT Services Contract Manager if the RFS process does not produce a viable candidate and conduct the simplified bid process or write a justification for a sole source procurement.

VENDOR:
Environmental Systems Research ESRI
880 Blue Gentian Road Suite 200
St. Paul, MN 55121-1596

FEIN: 95-2775732

CONTACT:
Mike Koutnik, Sales Representative
PH: (651) 454-0600 ext. 8332
FAX: (651) 454-0705

Technical Support
PH: (909) 793-2853



The NIGP commodity codes for this contract are:
20882 MICROCOMPUTER SCIENTIFIC AND MAPPING SOFTWARE
20982 MINICOMPUTER SCIENTIFIC AND MAPPING SOFTWARE
92045 SOFTWARE MAINTENANCE/SUPPORT


Vendors:

See attached documents for vendor list.



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Attachments:
2008 contract Signature page added
2008 Contract. All parts of MPA (including pricing are in one document. Contract
2010 Contract All parts of MPA including pricing are in one document.
2011 Contract All MPA changes are included inlcuding prices. MPA sections and terms that are not changed are in the 2008 or the 2010 MPA documents. See list of location of sections in SCOPE above.
2013 Amendment no.3 extending end date to 3/5/2015
Amendment 4 Online Services for ESRI
General License Terms and Conditions (E200 5/04)
MPA Client Site Training Terms/Conditions (E207 1/02)
MPA Custom Software, Technical Data, and Assistance License Addendum (E600 5/04)
MPA Price List (E405M 5/04)
MPA Scope of Use (E300 5/04)
MPA Signature Page (E111 4/03)
MPA Terms and Conditions (E500 4/04B)
Time and Materials Rate Schedule (effective 1/1/04)

Revision History

08/05/14Amendment for online services (No. 4) attached.
11/21/13Corrected CBA requirements and included professional services.
05/14/13Extended Contract end date to 3/5/2015, attached Amendment no. 3. Amendment includes a new price list.
10/26/11Added Master Purchase Agreement Amendment for period 11/6/2011-11/5/2012. Agreement period extended and several sections of MPA have changed. 2011 version of the MPA attached. List added showing location of MPA sections that did not change.
12/14/10Added 2010 Contract document for period November 6, 2010-November 5, 2011
12/14/10Entered new contract end date of 11/5/2011
11/17/10Contract renewal in process. Municipalities who are willing to share purchase and spend information need to so state on their PO to ESRI.
10/28/10Tried to clarify contract does not include professional or consulting services even though terms and prices are listed.
10/28/10Corrected word used from negotiations to notification
10/28/10Update CBA and procurement authority statement
11/11/08Added new contract term, new contract document with new terms and conditons and new pricing.
08/15/07Updated Title to include "IT-"
07/26/07Changed the old contract # 18-92045-406 to 18-92045-701, updated the reference information. Everything else remains the same.
07/26/07contract # must be changed based on new case letter from Governor. Contract is still in effect.
07/26/07updated the reference information with the new RPA#
07/26/07added updated information in the scope
07/19/06Added statement that this contract can still be used while the contract draft is negotiated.
01/04/06Reattached 8 Attachments with complete descriptions.
01/04/06.
01/04/06.
01/04/06.
01/04/06.
01/04/06.
01/04/06.
01/04/06.*
01/04/06.
01/04/06Deleted 8 Attachments.
01/03/06Deleted document links from Scope section and placed them in Attachments section.
12/07/05Added details on the Reference and the Governor's waiver authority
04/27/05Extended the contract term to expire 4/30/2006
05/20/04Changed contract manager to Karen Aasen.
05/14/04Attached contract documents.
05/14/04Document deleted

* Indicates an attached document.
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