Sending E-mail Attachments

This document details the process of sending files as e-mail attachments, required for posting bids on VendorNet, of Netscape Navigator and Microsoft Internet Explorer.

Note: Your e-mail package must be configured prior to sending attachments. See Configure E-mail for assistance.

When sending a document, the VendorNet system automatically tries to enter as much information into the e-mail window as possible.

Note: Make note of the document attachment number as it will be referenced in the e-mail acknowledgement VendorNet returns upon successful transmission.

Netscape Navigator

After clicking Send Document on the Send Document page, VendorNet will return a new window containing the Netscape e-mail form with the Mail To: and Subject: fields are already completed. Do not change this information; the document password is required for proper file transfer.

1. Click on the Attachment button.
   
   
2. Click on the Attach File button in the Attachments dialog box.
   
   
3. Select the document's appropriate file type, drive, directory and file name in the Enter file to attach dialog box.

   Note: Select only Word and Excel files. VendorNet will not accept any other type of files.

4. Click OK. Only one file may be attached per message. If you attach more than one file at a time the system will return an error message that the "document is not available."
   
   
5. The selected file name appears in the Attachments dialog box. If more than one file name is listed, delete all but the file associated with the document title entered earlier.
   
   
6. Click OK. The selected file name appears in the Attachments box of the e-mail form.
   
   
7. Click Send. When transmission is complete, the e-mail form disappears and the system returns to the previous VendorNet page.
   
   
8. VendorNet will return an e-mail acknowledgement of successful transmission or an error message if the transmission failed.

Microsoft Internet Explorer

After clicking Send Document on the Send Document page, VendorNet will return a new window containing the Internet Explorer e-mail form with incorrectly entered information. This information must be reformatted because it is required for proper file transfer.

Before Reformatting

• The To: box should contain only the e-mail address up to the ?.
  
  
• The ?subject= portion should be deleted.
  
  
• The information after ?subject= portion, 42_1.4_60426bid belongs in the Subject: box.
  
  
• The message body text should be deleted and replaced with the attached file.

After Reformatting

• In this example, the file SALES.XLS has been attached.
  
  
• This is how the window should look before the document is sent.

  Note: These images may not be an accurate representation of what you will see when your web browser opens the e-mail window. These images are taken from Microsoft's Internet Explorer v3.0.

To fix the problem:

1. Copy the text 42_1.4_60426bid to the clipboard and paste it into the Subject: box.
   
   
2. Delete the ?subject= portion in the To: box.
   
   
3. Click on Insert in the tool bar and select File; select the document's appropriate file type, drive, directory and file name in the Attach dialog box.

   Note: Select only Word and Excel files. VendorNet will not accept any other type of files.

4. Click OK. Only one file may be attached per message. If you attach more than one file at a time the system will return an error message that the "document is not available."
   
   
5. The selected file name appears in the Attach dialog box. If more than one file name is listed, delete all but the file associated with the document title entered earlier.
   
   
6. Click OK. The selected file appears in the body of the message.
   
   
7. Click Send. When transmission is complete, the e-mail form disappears and the system returns to the previous VendorNet page.
   
   
8. VendorNet will return an e-mail acknowledgement of successful transmission or an error message if the transmission failed.

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Submit questions or comments to: vendrhlp@doa.state.wi.us