Table of Contents
State Procurement Manual Homepage |
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State Procurement Manual
State Procurement Statewide Contracts (Formerly Bulletins)
| Number |
Section |
| PRO-B-1 |
Statewide Contracts and Standards |
| Effective |
Replaces |
Agencies Affected |
| 4-1-00 |
8-1-96 |
All |
Authority: Wis. Stats. 16.72(4)(a)
Scope:
- to establish policy and procedure for the issuance and use of State Procurement statewide contracts
- to explain the State Procurement statewide contract numbering method
Content:
- State Procurement statewide contracts are written directives issued by the State Bureau of Procurement to authorize agency purchasing activities.
- Contracts contain complete operational instructions as follows:
- What quality is authorized for the procurement
- Steps to be taken in selecting the materials or services
- How to requisition or order the materials or services
- Source of supply
- Price structure
- Terms and delivery information
- Stipulations or management controls
- Contracts identified as mandatory will be used by the agency when a need exists, regardless of dollar amount, for the material or contractual service contained in the contract. Optional contracts may be used at the agency's discretion.
- The agency will consult the contract listing on VendorNet when a material or contractual service is needed.
- The Bureau assigns contract numbers.
- The contract number represents the following information (e.g., 15-59200-090):
| 15 |
59200 |
0 |
90 |
| Contract series |
Commodity code (class and group) |
Calendar year in which contract is written |
Sequential number |
- Contract series is used as follows:
| Contract Series |
Description |
|---|
| 10 |
Mandatory short-term contracts, less than one year in length, where specific items and quantities are known |
| 11 |
Experimental in nature, optional, possible future development into 10 or 15 series contracts |
| 14 |
Mandatory long-term contracts, one year or longer, for estimated quantities, work center vendor |
| 15 |
Mandatory long-term contracts, one year or longer, for estimated quantities |
| 18 |
Contracts resulting from sole source procurements requiring the Governor’s approval (general waiver of the bidding process), over $25,000, State Bureau of Procurement initiated |
| 20 |
Sole source procurements requiring the Governor's approval (general waiver of the bidding process), over $25,000, agency initiated |
| 21 |
General request for approval of accumulated, similar transactions over the course of a one year period in which competition occurs, over $10,000 |
| 22 |
Contract resulting from State Bureau of Procurement approval of the request for proposal (RFP) process, over $25,000 |
| 23 |
State Bureau of Procurement approval of intergovernmental transactions, over $25,000 |
| 24 |
State Bureau of Procurement approval of emergency procurements |
| 25 |
State Bureau of Procurement approval of waiver of bidding, $25,000 or less |
| 26 |
State Bureau of Procurement approval of RFPs, $25,000 or less |
| 27 |
State Bureau of Procurement approval of intergovernmental transactions, $25,000 or less |
| 28 |
State Bureau of Procurement approval of piggybacks |
| 29 |
State Bureau of Procurement approval of collective purchasing over $10,000 |
| 30 |
State Bureau of Procurement approval of simplified bids, agencies to take bids |
| 31 |
State Bureau of Procurement/Governor approval of extended period/continuing contracts |
| 40 |
State Bureau of Procurement approval of official sealed bids, agencies to take bids |
| 44 |
State Bureau of Procurement approval of a Request for Purchasing Approval/Authority, agency to contract with a work center |
| 60 |
Contracts issued to one agency from a Request for Purchasing Approval/Authority, State Bureau of Procurement to take bids |
- Sequential number:
- The sequential number is used to uniquely identify the contract.
- The sequential number is assigned as follows:
| Sequential Number |
Description |
|---|
| 00 |
No identifier required |
| 01-10 |
Sequential number (several contracts in same commodity area over a year's period) |
| 11-30 |
Agency identifier |
| 31-40 |
Location identifier |
| 41-60 |
Vendor identifier |
| 70 |
Badger State Industries |
| 90 |
Waupun warehouse contract |
| 91 |
Agency purchase from Waupun warehouse |
| 99 |
All agency contract |
| # alpha |
Printing related contract |
- The Bureau posts contracts on VendorNet. The agency contacts on PRO-A-7, Directory of State Bureaus of Procurement/Transportation and State Agency Purchasing/Printing Offices, receive weekly e-mail notification of new contracts and contract updates.
- A purchase order written for a standard commodity in the 10, 14, 15 or 18 series contracts will comply with the corresponding contract.
- The agency may not negotiate with the vendor concerning terms, conditions, commodities or prices when such are specified on the contract.
- Only items specifically referred to in the contract may be purchased. Other products available from the vendor but not specified on the contract are not covered.
- Issuing a contract in response to a Request for Purchasing Approval/Authority for contractual services constitutes "prior approval" as required by s. 16.72(4)(a), Wis. Stats.
- See PRO-B-2, Index of Scheduled Statewide Contracts, and PRO-B-10, Index of Procurement Information Memorandums (PIMs).
    
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