• to define honorarium
• to establish procedures for honorarium

"Honorarium" is a gift or gratuitous payment to an individual or group of individuals for performing services on an occasional basis for which fees are not required, legally or traditionally. The agency, not the individual or group, determines the size of the honorarium. The honorarium includes the allowance for expenses incurred in providing the service such as meals, travel, and lodging.

If the individual or group prescribes the fee, an honorarium situation does not exist; rather, a contract for service situation exists. Honorarium does not include payment of a fee to an individual or group of individuals providing services where they are available regularly to provide that service or where a substantial portion of the person's income is derived from providing that service.

1. Each agency will establish an approval process to document honoraria through $10,000.
   
   
2. Since an honorarium is a payment of a gratuitous nature, bidding is not required and no purchase order or contract should exist.
   
   
3. An agency will submit a Request for Purchasing Approval/Authority (form DOA-3046) (Word 6.0) for any honorarium over $10,000 as a transaction of this nature and level normally are considered contracts for professional services.