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State Procurement Manual

Minority Business Enterprise Procurement Activity Reporting

Number Section
PRO-G-2 Records and Reports
Effective Replaces Agencies Affected
5-1-86 8-1-84 All


Authority: Wis. Stats. 15.107(2); 16.75(3m); 16.75(4); 16.755

Scope:
  • to establish agency reporting procedures for minority business enterprise procurement activities
Content:

  1. To assist the state's minority business enterprise program, state agencies will submit monthly reports to the State Bureau of Procurement identifying procurement activities.

    1. The monthly Minority Business Enterprise Procurement Activity Report is due the 20th of the following month. Blank forms for the report (Form DOA-3005) are to be reproduced as needed by agencies.

    2. The report is prepared by the purchasing liaison representative for each agency or sub-unit. Sub-unit reports are forwarded to the agency's central purchasing office where information is consolidated prior to submission to the State Bureau of Procurement.

    3. State agencies will report activities with only those minority business enterprises which are certified by the Department of Commerce. The State Bureau of Procurement provides a Directory of Certified Wisconsin Minority Business Enterprises.

    4. Award of Preference

      1. If a minority business enterprise is lowest responsible bidder, no preference is given.

      2. If a minority business enterprise is within 5% of lowest responsible bidder and preference is exercised, report the amount of preference given, up to 5%.

    1. When no procurement activities have occurred, a negative report is submitted.

    2. See PRO-D-1, Minority Business Enterprise Policy.

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