State Procurement Manual

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State Procurement Manual

Contracts for Temporary Help

Authority: Wis. Stats. 16.705(3); 16.72(4)(a)

Scope:

Definitions:

"Temporary help" means a short-term need for staff acquired by contracting for the services.
"Job assignment" means the need for temporary help to handle a specific work function for a specific period of time. For example, a job assignment could include: a receptionist to substitute for someone on an extended leave; or four stock clerks to inventory property at year end.

Content:

If the agency does not wish to use the current statewide contract (i.e., 15-96269-(01)) but instead wishes to use the noncompetitive negotiation (sole source) process over $25,000, the agency will submit a Request for Purchasing Approval/Authority (RPA) (form DOA-3046) and receive approval to contract for temporary help prior to contracting for services. (The RPA is available on VendorNet.)
An RPA for temporary help will satisfy the following:
1. Describe the job assignment including the number of employees and the length of the assignment;
2. State that the agency has no employee in lay-off status who could perform the job assignment;
3. Demonstrate that the job assignment can be performed more economically or efficiently by contract than by current state employees or by hiring permanent, project or limited term employees;
4. Provide reason for not assigning the work to state employees; e.g., permanent, limited term or project employees; and
5. Provide a copy of the agency’s notice to the appropriate labor organization of its intention to contract for temporary help, indicating the general area of need.
For purchases from the statewide contract or other delegated transactions, the agency will document the requirements of CONTENT II. A. through D. above and retain records to support compliance.